STIOC Onam 2026 -27

Terms & Conditions

1. Event Details

The Onam Sadhya and Cultural Events will be held on Sunday, 20 September 2026, commencing at 10:15 AM, at:

6 Village Way, Wattle Grove, NSW 2173

This is a community and cultural event celebrating Onam. All attendees are expected to respect the cultural, community, and family-oriented nature of the event.

2. Registration & Tickets

Attendance is subject to successful registration and/or ticket availability, where applicable.

Attendees are responsible for ensuring that all information provided during registration is accurate and complete.

Tickets are available for purchase online only.

If you experience any difficulty booking tickets, please contact:

Sunil Philip: 0403 803 470

Rinu Varghese: 0401 018 277

Refunds: Tickets are non-refundable for change of mind or inability to attend, except where a refund is required by applicable law or where the event is cancelled in full by the organisers.

3. Onam Sadhya

Onam Sadhya will be served as part of the event arrangements.

Sadhya is scheduled to commence following the conclusion of the cultural program. Serving times may be adjusted by the organisers where operationally necessary.

Sadhya will only be served after the cultural program has concluded. Attendees are asked to follow the directions of organisers and volunteers regarding the commencement and orderly serving of Sadhya.

Take-away options, where available, will only be provided towards the end of the Sadhya serving period.

Take-away availability is subject to the quantity of food remaining and operational arrangements.

Food Allergies & Dietary Requirements

Menu items may contain, or come into contact with, nuts, dairy, gluten, coconut, and other allergens.

Guests with food allergies, intolerances, or dietary restrictions should notify the organisers before the event.

While reasonable care will be taken, the organisers cannot guarantee that any meal is completely free from allergens or cross-contamination.

Attendees with serious or life-threatening allergies should make their own assessment as to whether the food provided at the event is suitable for them.

4. Seating & Sadhya Serving Arrangements

Seating may be limited and/or Sadhya may be served in batches depending on venue capacity and operational requirements.

Where seating or serving is managed in groups or batches:

seating arrangements and serving times will be determined by the organisers;

attendees must follow reasonable directions from organisers and volunteers;

attendees may be asked to wait for their allocated or designated serving time; and

requests for particular seating arrangements cannot always be accommodated.

The organisers will endeavour to manage seating and Sadhya service fairly and efficiently for all attendees.

5. Cultural Programs

The cultural program may include music, dance, performances, and other forms of entertainment.

The organisers reserve the right to modify the program, performers, timings, order of performances, or schedule where circumstances require.

Program timings may change due to operational, technical, safety, or other unforeseen circumstances.

A separate set of Terms & Conditions and guidelines applies to program participants and performers.

6. Children & Minors

Parents and/or legal guardians are responsible for the supervision, conduct, and safety of children and minors attending the event.

Children must not be left unsupervised at the venue.

For safety and operational reasons, only performers, authorised volunteers, and organisers may enter designated backstage, kitchen, food-serving, equipment, or other restricted areas.

Parents and guardians must ensure that children do not enter these areas unless specifically authorised.

7. Accessibility & Special Assistance

The organisers wish to make the event accessible and welcoming to all attendees.

Anyone requiring mobility assistance, accessible seating, assistance with access to the venue, or other reasonable assistance is encouraged to contact the organisers before the event so that reasonable arrangements can be considered.

Requests should be made as early as possible, as the organisers may have limited ability to accommodate requests made on the day.

8. Parking

Parking at or around the venue is subject to availability.

Attendees must:

park legally and responsibly;

comply with any applicable parking restrictions and venue directions;

avoid blocking neighbouring properties, driveways, footpaths, entrances, or emergency access; and

follow directions from authorised volunteers or venue personnel regarding parking and traffic management.

Attendees are responsible for their own vehicles and belongings. The organisers do not guarantee the availability of parking.

9. Personal Belongings & Vehicles

Attendees are responsible for their personal belongings, valuables, and vehicles at all times.

To the extent permitted by law, the organisers are not responsible for property that is lost, damaged, or stolen while attending the event or using available parking.

10. Photography & Video Recording

Photography and video recording may take place during the event for community, promotional, publicity, or archival purposes.

By registering for or attending the event, attendees acknowledge that photography and/or video recording may occur and that they may appear in photographs or recordings.

Photography Opt-Out

Guests who do not wish themselves or their children to appear in identifiable promotional photographs or videos should advise the organisers before the event or speak to an organiser upon arrival.

The organisers will take reasonable steps to respect such requests, particularly in relation to identifiable promotional use.

However, due to the nature of a community event and the possibility of incidental capture in group photographs, videos, or background footage, the organisers cannot guarantee that an individual will never appear in any recording.

Photographs and recordings may be collected and used for legitimate community, promotional, publicity, or archival purposes associated with the event and its organisers.

11. Photography & Video by Attendees

Attendees may take photographs and videos for personal purposes, subject to venue rules and applicable law.

Attendees are asked to respect the privacy and dignity of other guests, particularly children, when taking, sharing, or publishing photographs or videos.

Attendees should avoid deliberately photographing or recording children who are not part of their own family or group without appropriate consent.

Attendees must not use photographs or recordings taken at the event for unlawful, harassing, defamatory, inappropriate, or otherwise harmful purposes.

12. Venue Rules & Safety

All attendees must:

comply with the venue's rules and safety requirements;

follow reasonable directions given by event organisers, venue staff, and authorised volunteers;

remain within areas designated for attendees;

not interfere with event equipment, catering facilities, electrical equipment, or other event infrastructure; and

behave in a manner that does not endanger or unreasonably interfere with other attendees.

Failure to comply with venue or safety requirements may result in the attendee being asked to leave the venue.

13. Damage to Venue or Property

Attendees must take reasonable care of the venue, its facilities, furniture, equipment, decorations, and other event property.

An attendee may be held responsible, to the extent permitted by law, for deliberate or negligent damage they cause to the venue or event property.

Parents and/or guardians may also be responsible for damage caused by children in their care to the extent permitted by law.

14. Prohibited Items, Alcohol, Smoking & Vaping

The event is alcohol-free, smoke-free, and vape-free.

Attendees must not bring, possess, use, or distribute:

alcohol;

cigarettes ;

vaping devices or e-cigarettes;

illegal or dangerous substances;

weapons or other dangerous items;

fireworks or hazardous materials; or

any other item that the organisers or venue reasonably consider inappropriate or unsafe.

Any person found to be carrying or using prohibited items may be asked to leave the venue and may be reported to the appropriate authorities where required.

15. Behaviour & Community Values

This is a religious, cultural, and community-oriented event intended to provide a welcoming environment for families and members of the community.

All attendees are expected to:

treat other attendees, performers, volunteers, organisers, and venue staff with respect;

respect the cultural and community values of the event;

behave appropriately and responsibly; and

avoid behaviour that is threatening, abusive, discriminatory, disruptive, or offensive.

The organisers reserve the right to ask any person engaging in inappropriate, disruptive, threatening, abusive, or unlawful behaviour to leave the venue.

No refund will be provided to a person who is asked to leave because of inappropriate or unacceptable behaviour, subject to any rights available under applicable law.

16. Changes, Postponement & Cancellation

The organisers reserve the right to make reasonable changes to the event schedule, venue arrangements, program, performers, seating arrangements, Sadhya serving arrangements, or other event details where circumstances require.

The event may be postponed or cancelled where circumstances beyond the organisers' reasonable control make this necessary.

Such circumstances may include, but are not limited to:

severe or hazardous weather;

fire, flood, or other natural disasters;

public health emergencies;

emergencies affecting the venue or community;

government restrictions, orders, or requirements;

venue closure or unavailability;

power, infrastructure, or utility failures;

significant safety concerns; or

other circumstances beyond the organisers' reasonable control.

Where the event is cancelled in full, attendees will be notified regarding applicable refund arrangements, subject to applicable law and the terms of the ticket purchase.

17. Liability

Attendees participate in and attend the event at their own responsibility.

To the extent permitted by law, the organisers are not liable for any loss, damage, injury, or expense arising from or in connection with attendance at the event, except to the extent that such liability cannot lawfully be excluded or limited.

Nothing in these Terms & Conditions is intended to exclude, restrict, or modify any rights or remedies that cannot legally be excluded, restricted, or modified under applicable law.

18. Contact

For further information regarding the event, please contact:

Sunil Philip

Phone: 0403 803 470

For ticketing assistance, you may also contact:

Rinu Varghese

Phone: 0401 018 277

19. Acceptance of Terms

By registering for or attending the Onam Sadhya and Cultural Events, attendees acknowledge that they have read, understood, and agree to comply with these Terms & Conditions.

These Terms & Conditions apply to all attendees, including ticket holders, guests, and accompanying children or minors.

The organisers reserve the right to make reasonable operational decisions on the day of the event to ensure the safety, orderly conduct, and smooth running of the event.